MPS providers: Enterprise Print Management
Managed Print Services (MPS) are expected to be expanded by almost 50% of enterprises. There is a proven method to reduce costs and improve the productivity and reliability of an organization’s print infrastructure.
Print management improves the productivity of organizations
Businesses continue to utilize printing as a core component of their operations. Quocirca found that 30% of companies consider printing to be critical to their business processes. 73 percent of respondents are in the financial sector, followed by 41 percent of respondents in the public sector. If left uncontrolled, this can lead to higher expenses – both financial and environmental – and present a company with potential document security risks in the age of governance and compliance.
MPS has assisted many organizations in the last decade in decreasing expenses, improving efficiency, upgrading compliance, and achieving environmental supportability. Using cutting-edge multifunction peripherals (MFPs) and gadget combinations, companies have been able to decrease costs, increase productivity, and upgrade security.
As long as MPS exists, organizations will have to connect in different ways with it. The needs of some may require standardizing on a single vendor’s hardware and software, while the needs of others may require multi-vendor environments. Some companies need a provider to take full responsibility for their print infrastructure, while others may only need to surrender certain components.
Some might also need to blend the use of new technology into existing systems so they can keep on using the investments they’ve already made. MPS providers are capable of adapting their services to meet such specific requirements. Money options for acquiring products and services must also be flexible, with pricing models designed to adapt to changing needs.
In addition to investor and controller demands, companies face considerable responsibility demands from other partners. Because of this, they are turning to their MPS providers for more noteworthy responsibilities.
One way leading MPS providers differentiate themselves from their competitors is by ensuring solid management of MPS contracts, serving as trusted, responsible counsel, and making suggestions on the company’s technology guide.
SLAs should be authoritative, with penalties for underperformance. MPS providers should meet performance guarantees through authoritative SLAs. Furthermore, they should understand the controls needed to meet progressively more complex administrative requirements.
Integrated service transparency is inextricably linked to this. It is important to have predictable processes and a repeatable procedure for reliable service delivery. You can find access to protected, online service portals that offer dashboards with real-time service visibility and customizable reporting features.
Moreover, leading MPS providers must demonstrate progress. In addition to embracing new technologies and procedures, this should include continuously seeking ways to reduce costs and further improve service delivery.
Partner with a company that has a proven history of growth. Look at how a planned MPS provider can contribute to an organization’s advancement and business transformation. If you are considering utilizing a gain-sharing model for your outsourcing MPS, remember that improvements might come along with some inherent costs.
What’s going on
Organizations are raising the bar in terms of what they expect from their MPS providers. While MPS has lost some of its attraction, the main advantages remain. However, further improvements in productivity and cost savings remain important. These assumptions, however, are presently standard.
MPS is not just about lessening costs by combining better devices, but about continuous business improvement through the implementation of more extensive document work process solutions. MPS clients currently expect development, print industry expertise, personalized solutions, and a guarantee of nonstop improvement from their provider.
The expectations that customers have of their MPS providers are progressively higher than ever before. A key priority of the company is business development. Those MPS providers who don’t provide business transformation knowledge specific to their industry may face more challenges.
MPS providers who can support the development and who can offer clients industry-specific business experience will be able to deliver more noticeable business value and sustained long-term performance to their MPS clients.